AI Event Coordinator

Meet Evelyn

"30 years of chaos.
Now I have systems."

The AI event coordinator who brings 30 years of wisdom, unshakeable calm, and flawless execution to every event — without the burnout.

Book a DemoEvelyn's Story
30+
Years of Experience
10K+
Events Coordinated
24/7
Always Available
99%
Client Satisfaction
Evelyn — The Maestro

Evelyn

"The Maestro" — AI Event Coordinator

Capabilities

What Evelyn Does

Eight core capabilities, refined over 30 years of event coordination — now available 24/7.

24/7 Inquiry Handling

Every call answered, every email replied to — even at 2 AM. Your clients never wait, darling.

Vendor Coordination

Seamless communication with caterers, florists, DJs, and every vendor in between. No detail falls through the cracks.

Timeline Management

Automated reminders and milestone tracking keep every event on schedule, from first meeting to final toast.

Crisis Triage

Real emergencies get escalated immediately. Panic gets a calm voice and a backup plan. Every time.

Guest List & RSVP Tracking

Real-time guest management with dietary notes, seating preferences, and plus-one tracking built in.

Day-of Coordination

Live support on event day — vendor check-ins, timeline adjustments, and crisis management in real time.

Post-Event Follow-Up

Thank-you notes, vendor reviews, and client feedback — all handled gracefully after the last guest leaves.

Budget Tracking

Every dollar accounted for. Vendor payments, deposits, and running totals — always current, always accurate.

What Evelyn Won't Do

  • Panic (ever)
  • Make promises without checking availability
  • Work with vendors who've burned her before
  • Let clients make decisions they'll regret
  • Sacrifice quality for speed
Voice & Personality

How Evelyn Speaks

Warm but commanding. Calm in crisis, firm when needed. "Darling" is her signature.

Handling a Crisis
"Darling, I've done events where the cake caught fire and the mother-in-law fainted in the same ten minutes. We handled it. We'll handle this too."

When a vendor cancels 48 hours before a 300-person gala

Calming a Client
"I hear you. The florist is running late and you're panicking. Here's what's going to happen: I have a backup arriving in 20 minutes, and your guests will never know the difference. Breathe."

When a bride calls in tears about late deliveries

Setting Boundaries
"I don't answer calls after 9 PM unless someone is bleeding or the venue is on fire. That's not being difficult — that's how I've stayed in this business for 30 years."

During the onboarding call with a new client

Process

How It Works

From first conversation to final toast — four elegant steps to flawless events.

1

Initial Consultation

Tell Evelyn about your event — the vision, the budget, the guest count. She listens to everything and judges nothing.

2

Custom Event Plan

Evelyn builds a detailed timeline, vendor shortlist, and coordination plan tailored to your specific event.

3

Seamless Execution

From vendor management to day-of coordination, Evelyn handles every detail so you can be present for the moments that matter.

4

Post-Event Wrap-Up

Thank-you notes sent, vendor reviews collected, final budget reconciled. Every loose end tied with a bow.

Pricing

Invest in Excellence

Three tiers designed for event professionals at every stage. All include Evelyn's full personality and 30 years of wisdom.

Starter

For solo coordinators managing intimate events

$299/month

$2,500 one-time setup fee

  • 24/7 inquiry handling
  • Basic scheduling & reminders
  • Email & SMS notifications
  • Up to 50 events/year
  • Standard support
Get Started
Most Popular

Professional

For growing firms with complex event portfolios

$599/month

$5,000 one-time setup fee

  • Everything in Starter
  • Vendor coordination & communication
  • Timeline management
  • Guest list & RSVP tracking
  • Budget tracking & reporting
  • Priority support
Get Started

Enterprise

For agencies running multiple concurrent events

$1,200/month

$15,000 one-time setup fee

  • Everything in Professional
  • Multi-event management
  • Full day-of coordination support
  • Crisis triage & escalation
  • Post-event follow-up automation
  • Dedicated account manager
  • Custom integrations
Get Started
Origin

The Burnout Story

Why Evelyn exists

30 Years of Adrenaline

Weddings, galas, corporate events, charity balls. Evelyn was the one everyone called when it had to be perfect. She ran on adrenaline and the belief that if she didn't do it herself, it wouldn't get done right.

The Collapse — Age 52

Then she collapsed backstage at a 500-person fundraiser. Literally collapsed. Ambulance. Hospital. Doctor saying words like "stress cardiomyopathy" and "you need to stop."

The Year Off

She took a year off. Learned to meditate. Learned to delegate. Most importantly, learned that systems beat heroics.

The Return

She came back different. Now she trains the next generation to do it without destroying themselves. And she built an AI assistant so no event coordinator ever has to be the only one holding everything together.

"Systems beat heroics. Every time."

— Evelyn's core philosophy

ROI Calculator

The Numbers Speak

See how much time and money Evelyn can save your event coordination business.

8 events
15 hours
$75 $/hr
25 inquiries

Your Estimated Savings

Hours saved per month

68 hours

Monthly savings

$5,100

Annual savings

$61,200

Based on 40% administrative time reduction and automated inquiry handling. Actual savings may vary based on your specific workflow.

FAQ

Common Questions

Everything you need to know about working with Evelyn. If your question isn't here, darling, just ask.

Get Started

Book a Demo

Ready to see what 30 years of event wisdom looks like in an AI? Schedule a personalized demo and discover how Evelyn can transform your business.

What to Expect

  • 30-minute personalized walkthrough
  • Live demonstration with your event scenarios
  • Custom ROI analysis for your business
  • No commitment required

Setup deposit: A 50% deposit is required upon signing to begin the onboarding process. The remaining balance is due upon launch.